NORTH SANPETE SCHOOL DISTRICT

Creating Conditions for Learning So All Students Can Succeed

NORTH SANPETE SCHOOL DISTRICT

Creating Conditions for Learning So All Students Can Succeed

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VIII-22 Fraud, Waste, Abuse Reporting


North Sanpete School District
Statement of . . . . . . . . . . . . . . . .

Board Policy with Guidelines

Policy Number: VIII-22
Effective Date: 10/19/2021
Revised Date: 


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Subject: Fraud, Waste, Abuse Reporting


BOARD POLICY


It is the policy of the Board of North Sanpete School District and all district employees to be accountable to education stakeholders and strive to ensure public trust and confidence that financial resources are appropriately managed and safeguarded. North Sanpete School district, in coordination with the Utah State Board of Education Internal Audit Department, provides an avenue for education stakeholders (e.g., citizens, employees, contractors) to report:


  1. Suspected financial improprieties or violations of laws or applicable regulations
  2. Waste or misuse of North Sanpete School District funds or resources
  3. Gross mismanagement
  4. Abuse of authority
  5. Unethical conduct
  6. Constructive suggestions for improving North Sanpete School District regarding financial related matters, internal controls, or compliance


The hotline coordinates the efforts of existing resources and public education governance structures to ensure efficient and effective consideration of concerns, while mitigating potential duplication of efforts.


Complaints may be submitted through any of the following avenues:


  1. Email: audit@schools.utah.gov – this is a dedicated email just for hotlines
  2. Phone: 801-538-7813 – this is a dedicated line just for hotlines
  3. US Mail: Director of Internal Audit
    Utah State Board of Education
    PO Box 144200
    250 East 500 South
    Salt Lake City, Utah 84114-4200
  • In-Person: by visiting the offices of the Internal Audit Department at the Utah State Board of Education (see address above)
  • Direct Webpage submission: Report Fraud, Waste or Abuse Form tab at https://schools.utah.gov/internalaudit
  • Consider including the following information with your concerns:
  1. Description of the suspected violation(s)
  2. The name of the employee(s) involved
  3. The school, division, and location where the action occurred
  4. The date(s) the action occurred
  5. Any other details that may be important for the investigation – other witnesses
  6. Any other details that may be important for the investigation – other witnesses, evidence, documents, dollar amounts, time period, etc.
  7. Specific law or regulation that has been violated, if known
  8. Your name, address, email, and phone number, although personally identifiable information is not required (i.e., you may report anonymously). If you elect to provide personally identifiable information, you may still choose to keep your information confidential (see confidentiality below)


Whistleblower Protection


Utah Code §67-21-3 prohibits public employers from taking adverse action against their employees for reporting government waste or violations of law in good faith, to the appropriate authorities. A North Sanpete School District Employee is presumed to have communicated in good faith if they have given written notice or otherwise formally communicated the conduct to a governing or management body or audit office as outlined in Utah Code §67-21-3(1)(b)(iv). Whistleblower protections do not apply to anonymous complaints.


Confidentiality


The identity of the complainant is considered protected information under the Utah Government Records Access and Management Act (GRAMA) and will be kept confidential if requested by the complainant and to the extent allowed by law. (See Utah Code §63G-2-305). Complaints may be submitted anonymously to the Hotline; however, it is preferable that the complainant provide their name and contact information to allow for follow-up questions.


ADMINISTRATIVE NOTE: Policy VIII-22 was originally titled Collection of Fees and was effective 12/16/1982. The policy was combined with Policy V-31: School Fees Policy by Board vote on 11/17/2020.



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