IX-13: Keys

North Sanpete School District 
Statement of .............

Board Policy with Guidelines

Policy Number:  IX-13
Effective Date:  04/08/1997
Revised Date:
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Subject:  Keys

BOARD POLICY
The Policy of the North Sanpete School district is to maintain security in all of the buildings. Personnel are responsible for the keys that are checked out to them. Principals are requested to be familiar with the following key control procedures and discuss them with staff members at least once a year stressing the positive reasons for these procedures. The potentiality of school theft and vandalism make it necessary to have a uniform key security system. Employees shoul not have any keys to district buildings or equipment unless they are officially checked out to them. Any violations will receive disciplinary action, with possible termination. Keys checked out to any employee should not be transferred to another person when changing rooms, position or locations. Keys must be returned to the building principal or person designated to control keys for that location. New keys must be checked out from the same source. District office employees will check keys in and out through the Assistant Superintendent.

GUIDELINES

  1. The Assistant Superintendent or the Superintendent, in his/her absence are the only personnel within the district who are authorized to approve duplications of keys.
  2. A $25.00 fee will be charged for each key that is lost.
  3. District Grand Master Key Definition: A district grand master key is one which will open all doors that are in the district key system in all district buildings. a. Restricted to specific individuals in the District. Controlled by the
    Assistant Superintendent or Superintendent.
  4. Building Master Keys Definition: A building master key is one which will open all outside and inside doors in one building.
    1. Outside master keys may be assigned to:
      1. Principal
      2. Assistant Principals, Administrative Interns
      3. Head Custodian
      4. Evening Custodian (Sweepers, with security responsibility) 
      5. Athletic Director
    2. Inside master keys are restricted to specific individuals in the school as determined by the principal.
    3. Master keys assigned to personnel should not be left in the building overnight.
  1. Personnel Keys
    1. Each teacher will have keys to an outside door, classroom door, and to common areas such as teacher workrooms and faculty room.
  2. Responsibility
    1. The principal is responsible for the key assignments in each building and is to make regular and thorough key inspections and immediately report any violations of the District Key Security Procedure to the Assistant Superintendent.
    2. All individuals assigned keys must be responsible for them. No assigned keys shall be loaned. At the conclusion of the assignment, the principal or supervisor is responsible for the return of all assigned keys.
    3. By October 1 of each year, a list of all individuals receiving master or single outside door keys must be submitted to the Assistant Superintendent.
    4. The employee is required to return all keys when requested to do so by the principal. Principals are responsible for collecting all keys of employees changing assignment or terminating.
  3. Exceptions
    1. Any deviation from this procedure must be requested by the principal and approved in writing by the Assistant Superintendent prior to its application.
  4. Distribution
    1. All keys – both new and replacement, must be made by the designated locksmith for the district. When replacement keys are issued by the locksmith, the original key shall be replenished.
  5. Sanctions
    1. Staff members are not authorized to replace district locks of the district locking system with private locks and keys.
    2. Any employee who violates any section of this policy will be subject to disciplinary action. Please note the following the Utah Code Annotated:

Article 4 – Keys to Public Buildings

63-9-21 – “Making keys to buildings of state, political subdivisions or colleges and universities without permission is prohibited. No person shall knowingly make or cause to be made any key or duplicated key for any building, laboratory, facility, room, dormitory, hall or any other structure or part thereof owned by the state, by any political subdivision thereof or by the board of regents or other governing body of any college or university which is supported wholly or in part by the state without prior written consent of the state, political subdivision, board of regents, or other governing body.”

63-9-22 – “Violation – Misdemeanor – any person who violates this action shall be guilty of a misdemeanor.”

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