VIII-34: Activity Fund Accounting

North Sanpete School District 
Statement of .............

Board Policy with Guidelines

Policy Number:  VIII-34
Effective Date:  01/12/1993
Revised Date:
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Subject:  Activity Fund Accounting

BOARD POLICY
School principals are required to standardize the charging and collecting of student fees for school clubs and organization based on the following procedures.

GUIDELINES
By May 15 of each year, the faculty member directly responsible for each activity fund will submit a budget (forecast) of the activity's revenues and expenditures for the coming year. Revenues to be considered will include (but not be limited to):

  1. Fees collected from students (showing the amount per student X anticipated number of participants).
  2. Fund's share of gate receipts.
  3. Any additional supplements from the high school accounts.
  4. Receipts from approved fund-raisers. Expenditures will include expenses normally incurred in the course of the activity plus any foreseeable special travel, equipment, etc. items for which board approval is normally sought.

Note: A desirable by-product of this procedure should be better management of such items as fund-raisers and special requests.

Based on the approved budget that comes from procedure (1), an approved fee per student will be set. At this time, compliance with fee maximums as set by the High School Activity Association will be able to be determined.

Once the participants or members of an activity or organization have been selected, a list of these individuals will be turned in to the Principal. Due to the confidentiality requirements of the fee waiver process, collection will have to be handled by designated individuals in the school administrative offices. Coach and faculty help may be requested in pursuing uncollected balances.

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