XI-06: Public Use of School Records

North Sanpete School District 
Statement of ............. 

Board Policy with Guidelines

Policy Number:  XI-6
Effective Date:  12/16/1982
Revised Date:
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Subject:  Public Use of School Records

DISTRICT POLICY
The Superintendent is hereby designated the custodian of all records, documents, writings, letters, memoranda, or other written, typed, copied, or developed materials possessed, assembled, or maintained by this school district.

GUIDELINES

  1. All requests for public information are to be forwarded to the superintendent immediately upon receipt. The superintendent shall thereupon make a determination as to whether or not the information requested is public in nature.
  2. If the superintendent finds the information to be public in nature, he or she shall direct that it be released for reproduction on the premises. The party requesting the information is to be charged the cost of reproduction and any other expenses entailed in locating and retrieving the information. If the information is in active use or otherwise unavailable, the party requesting the information will be notified immediately upon its becoming available.
  3. If the superintendent finds the information not to be public in nature, he or she shall so inform the requesting party and shall for no reason release such information.
  4. If the superintendent is unable to ascertain whether or not the information requested is public in nature, he or she is hereby authorized to request, on behalf of the school board, an opinion from the State Superintendent of Schools. Such opinion requests will be made within ten (10) days of the original request for the information. The superintendent shall notify the person requesting such information that an opinion is to be requested of the State Superintendent of Schools and shall notify such person immediately upon receipt of an answer from the State Superintendent of Schools.

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