STUDENT DATA COLLECTION NOTICE

Below are brief descriptions of each of North Sanpete School District’s major data collections. The collection, use, and sharing of student data have both benefits and risks. Parents and students should learn about these benefits and risks and make choices regarding student data accordingly. We may not collect a student’s social security number or, except as required in Section 78A-6-112, criminal record.

Necessary Student Data Collected for Every Student:

  • Student Demographics
    • Name
    • Birthdate
    • Race/Ethnicity
    • Gender
    • Parent/Guardian Names
    • Physical Address
    • Mailing Address
    • Home Phone
    • Guardian Email
  • Enrollment
    • State-assigned student identifier (SSID)
    • School
    • District of attendance
    • District of residence
    • Grade level
    • Entry date/Exit date, exit code
    • Dropout indicator (grades 7–12)
    • Total days enrolled
    • Total days attended
    • Mobility status
  • Student Health
    • Allergies
    • Health Conditions
    • Medications Needed at School 
  • Courses enrolled
    • Cumulative GPA
    • Grade earned
    • Credits attempted
    • Credits earned
    • Course educator ID
    • School of record
    • Part-time status
    • No Child Left Behind (NCLB) school choice and supplementary services
  • Program Participation Indicators
    • Title I
    • Special Education and 504 status
    • Gifted
    • Free/reduced lunch
    • English Language Learner
    • Migrant
    • Immigrant
    • Refugee
    • Homeless (& accompanied status)
    • Optional Extended Kindergarten
    • Military child
    • Reading interventions provided (grades 1–3)
  • Incident and Discipline Data
    • Information about the incident
    • Information about the student involved (perpetrator/victim, infraction type(s), weapons(s), injuries, etc.)
    • Information about any discipline, referral, or other action taken
  • State Assessments
    • Statewide summative assessment: Student Assessment of Growth and Excellence (SAGE)
    • Scale scores, sub-scores, proficiency levels
    • Accommodated test indicator
    • Student growth percentiles (SGPs)
    • Adequate growth percentile
    • Alternative/Special Needs summative assessment
    • Dynamic Learning Maps (DLM) scores in English and Math
    • Utah Alternative Assessment (UAA) scores in Science
    • College entrance exam scores: ACT (11th grade)
    • College credit exams: Advanced Placement (AP) scores
    • Dual immersion exams: ACTFL (American Council on the Teaching of Foreign Languages) Assessment of Performance toward Proficiency in Languages (AAPPL) scores
    • Kindergarten Entry/Exit Profile (KEEP)
    • Early literacy assessment: Dynamic Indicators of Basic Early Literacy Skills (DIBELS) scores (Grades K–3)
    • Civics Exam (If school district or charter school chooses to submit it)
    • Bi-literacy Seal

Additional Student Data Collected on Students Participating in Specific Programs:

  • Early Childhood
    • Student demographics for some students not enrolled in public pre-Kindergarten
    • English learner (EL) and language impairment (LI) status
    • Pre-Kindergarten assessment scores
  • Special Education
    • Disability type(s)
    • Services received (time, regular percent, environment, extended school year, intensive services)
    • Parent phone number
    • Alternative Assessment Eligibility
    • Entry date/Exit date, exit code
  • Youth in Care
    • Custody type
    • Services received (time, environment)
    • Entry/Exit date, exit code 
  • English Language Learners
    • Primary native language
    • Parents’ language
    • English language proficiency level
    • EL instruction type
  • Concurrent Enrollment
    • Institution granting credit
    • Marks/grades from Utah System of Higher Education (USHE)
    • Credits attempted and credits earned
    • Course type and campus location
  • Career and Technical Education (CTE) participation, concentration, and completer status 
  • Carson Smith
    • Copy of Birth Certificate/information for SSID
    • Eligibility information

Optional Student Data
North Sanpete School District may also collect information for optional programs and services. In order for the district to collect this information, parents must sign a consent form that outlines what information is to be collected, who is collection the information, how it is to be stored and maintained, and how it is to be used. If a parent opts out of sharing this information, they also opt out of the program or service connected to that information.

How Student Data Are Stored and Protected
North Sanpete School District (NSSD) supports secure network systems, including security for all personally identifiable information that is stored on paper or stored digitally on NSSD-maintained computers and networks. The NSSD Technology Security Policy XI-13 supports efforts to mitigate threats that may cause harm to the district's, students, or employees in the NSSD.

NSSD will ensure reasonable efforts will be made to maintain network security. Data loss can be caused by human error, hardware malfunction, natural disaster, security breach, etc., and may not be preventable.

All persons who are granted access to the NSSD network and other technology resources are expected to be careful and aware of suspicious communications and unauthorized use of devices on the network. When an employee or other user becomes aware of suspicious activity, he/she is to immediately contact the network administrator with the relevant information.

This policy and procedure also covers third party vendors/contractors that contain or have access to NSSD critically sensitive data. All third party entities will be required to sign the Restriction on Use of Confidential Information Agreement before accessing our systems or receiving information.

It is the policy of NSSD to fully conform with all federal and state privacy and data governance laws.  Including the Family Educational Rights and privacy Act, 20  U.S. Code §1232g and 34 CFR Part 99 (hereinafter “FERPA”), the Government Records and Management Act  U.C.A. §62G-2 (hereinafter “GRAMA”), U.C.A. §53A-1-1401 et seq. and Utah Administrative Code R277-487.

The NSSD IT Committee will develop procedures to support this policy. Professional development for staff regarding the importance of network security and best practices is to be included in the procedures. The procedures associated with this policy are consistent with guidelines provided by cyber security professionals worldwide and in accordance with Utah Education Network. The board supports the development, implementation and ongoing improvements for a robust security system of hardware and software that is designed to protect data, users, and electronic assets.

NSSD Policy XI-13:  Technology Security Policy

Students’ and Parents’ Rights Statement
Students own their personally identifiable student data. An educational entity shall allow the following individuals to access a student’s student data that is maintained by the education entity:

  • the student’s parent;
  • the student
  •  in accordance with the education entity’s internal policy and in the absence of a parent, an individual acting as a parent to the student

If a significant data breach occurs at an education entity, they shall notify the student, if the student has turned 18, or the student’s parent or legal guardian.

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